Operations and Engagement Coordinator 2024

Summit Community Gardens - EATS is seeking an Operations and Engagement Coordinator to be the nexus of communication, logistics, outreach, administrative support, and systems management.

The ideal candidate will be a thought partner for the Executive Director and serve as a source of support for the entire team. As someone who’s fluent in platforms like Squarespace, Canva, Mailchimp, SignUpGenius, Donorbox, and Google Suite, they will establish processes, improve systems, and build efficiency. Managing projects, volunteers, and events round out this role. The ideal candidate is highly organized within a flurry of activity, maintaining humor while ensuring the day-to-day details are on track and the big picture of why we do this work is always in the foreground.

Who We Are

Summit Community Gardens - EATS (SCG-EATS) is a non-profit organization located in Park City, UT with a mission to gather, learn, and grow in our Garden, schools and community. We believe that everyone should have access to healthy food, and that children who are part of cooking, gardening, and connected to where food comes from are more likely to have lifelong healthy eating habits. We are working towards an inclusive community focused on learning, connection, wellness, and stewardship.

What We Do

We bring the community together to educate and inspire in various ways. We operate a 1.5-acre community garden and engage in school and community-based seed-to-plate-to soil education programs. During the school year, we lead school based Edible Education programs for Pre-K through 9th graders integrating cooking, nutrition, gardening and sustainability. Our Garden consists of 134 community plots and a large demonstration garden where we grow food for community members experiencing food insecurity. Our Garden is also the site of summer camp, after school programs, and dinners with local chefs. We work with volunteers to support programs in the Garden and at schools.

What You Will Do

Marketing and Communications

Create and maintain various digital resources (e.g., update website, create new products on Squarespace, and update community calendar items)
Draft and distribute monthly newsletters, event flyers and emails (Canva and Mailchimp)
Manage Mailchimp audience
Create and post content for social media platforms
Organize photos
Initial point of contact for media inquiries

Event Planning and Coordination

Manage Dinners in Garden, including outreach to chef partners, permitting processes, creating runs of show, and on-site contact
Be available to work some evenings and weekends, especially for Garden events May - October
Manage aspects of annual event/fundraiser
Work with team to create and coordinate community education programs in the Garden

Development and Program Support

Manage and update donor dashboards and reporting tools; track points of contact
Maintain grants process, including filing, thank you notes, tracking, and reporting
Ensure tracking of data to show the impact
Analyze costs and maintain records for specific projects
Assist with Garden tasks as needed
Assist with Education programs as needed

Administrative and Operational Support

Manage financial documentation, such as invoices, mileage reimbursements, and expense reports. Serve as a liaison to Payroll
Manage general inquiry and ‘Team’ inbox
Update organizational profiles/listings (such as Guidestar, Benevity, Charity Navigator, DBA)
Process swaps and refunds for Camp and other program fees; reconcile inventory between Squarespace and Quickbooks
Create reports for key programs such as Camp Scholarships, Food Farmacy, Volunteer Tracking
Manage processes such as onboarding, offboarding, and annual background checks
Assist with other administrative tasks as needed.

Volunteer Management

Recruit, develop, and retain volunteers to serve in various roles throughout the year
Work closely with Garden staff to identify volunteer opportunities and lead volunteer days at the Garden several times a week from May - October
Work closely with Education staff to identify volunteer opportunities
Coordinate food acquisition and delivery of Fruit to Schools program (8 schools)
Maintain volunteer database; create and manage SignUpGenius for volunteer events
Primary contact for school and corporate group volunteer events; serve as host when needed
Welcome new volunteers and make sure they sign the waiver; maintain volunteer paperwork including fingerprinting and background checks where required

To Be Successful, You Are

Able to build strong, collaborative relationships with members of our team and have a proven track record of working independently. You know how to find points of connection with diverse groups of people. And you have a positive attitude and asset-based mindset.
A seasoned professional with great judgment.
Someone who recognizes ways that race and other identities impact the communities we serve and can identify when there is a decision, policy, or practice that may have disparate impacts.
Willing to work outdoors in all kinds of weather.
Extremely organized. Great with data. Able to use Excel, Canva, Mailchimp, Sign-up Genius, Squarespace and a variety of social media platforms.
A strategic thinker who can also get the details right.
Someone with love and knowledge about sustainable gardening practices OR a yearning to learn.

A Big Plus If You….

Speak Spanish
Have led education programs or worked with children
Have experience with non-profits

If You Were Here Right Now, You Would

Collaborate with the Executive Director on drafting a budget presentation for the upcoming Board meeting
Design a program for our annual event
Help to develop the 2024-25 deliverables spreadsheets to measure impact
Figure out a recruitment strategy to build the volunteer base
Post on social media after you pick up the mail

What Else You Should Know

SCG - EATS is an equal-opportunity employer committed to building a team that represents a diversity of thought, experience, and personal background. We believe in the advancement of equity, diversity, and inclusion, making Park City a place where all people can fully realize their aspirations. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical conditions.

This position requires time in-person, on-site in the Garden and at locations around Park City. A car and driver’s license are required, as is the ability to lift 40 pounds. The Operations Coordinator is a salaried, non-exempt, year-round position, working 35-40 hours a week. There is room to grow for the right candidate. Salary range $40-49K, depending on hours and experience, with Simple IRA and match, a plot in the Garden, and generous time-off.